Archive Coordinator at the Social Administration

The Social Administration works from a holistic perspective on citizens' needs and therefore has a cohesive social administration that addresses the entire mission of social services, under the motto "We support an independent life". We work purposefully to create an organization with high competence and quality. An organization with user participation where the individual's needs are at the center.

As an archive coordinator, you will be responsible for coordinating and developing the Social Administration's work with information management. You will ensure that information and documents are handled legally, efficiently, and structured throughout their lifecycle – from creation to archiving. The role involves leading processes for disposal, archiving, and confidentiality assessment, as well as acting as system manager for certain operational systems. You will work as a link between the operations and the municipal archive to streamline and secure the transfer of information. You will work closely with both internal and external partners to create clear routines and solutions that meet legal requirements and the needs of the operations. The role is governed by laws and regulations such as the Public Access to Information and Secrecy Act (OSL), the Archives Act, the Social Services Act (SoL), and the Patient Data Act, as well as the municipality's own governing documents. The target group is the administration's operations and employees who handle documentation and cases.

The work is largely performed independently based on applicable regulations and includes tasks of a coordinating, administrative, analytical, and developmental nature.

The position is part of the quality and development unit, which is a staff function within the Social Administration. The unit also includes investigators, SAS, MAS, MAR, e-developers, e-administrators, development leaders, controllers, and staffing managers. You will work in close dialogue with the management team of the administration.

RESPONSIBILITIES

• Administrator of the Social Administration's handling of information and documents throughout their entire lifecycle from creation to archiving.
• System manager for previous operational systems for documentation.
• Process leader for disposal and archiving within the Social Administration.
• Coordinator of both the strategic and practical work with disposal and archives.
• Establish routines and governing documents for information management within the Social Administration.
• Process leader for confidentiality assessment and disclosure of public documents within the Social Administration.

QUALIFICATIONS

You need to have very good knowledge of legislation regulating the activities of the Social Administration or alternatively very good knowledge of archiving. It is advantageous if you have previous experience working with the systems Treserva, Combine, and Evolution. It is also advantageous if you have previous experience with digital archiving. You need to be able to express yourself well in both spoken and written Swedish. As a person, you should be structured, analytical, and self-driven. You need to have good problem-solving skills and be able to handle complex processes in a stable manner. You should also have good pedagogical skills. Great emphasis is placed on personal suitability.

Mandatory Requirements:

• University or college degree in social work or archival science.
• Experience in public authority operations or alternatively experience in archiving and information management within social services.
• Experience working in digital systems.
• Good ability to express yourself well in spoken and written Swedish.

Desirable:

• Experience in archiving.
• Experience working in a politically governed organization.

OTHER

Please read more about what it's like to work in Nässjö municipality at www.nassjo.se (http://www.nassjo.se).

To ensure efficient, quick, and secure handling of your application, we ask you to submit your application via our recruitment tool. Apply directly via the link in the advertisement.

If you have a protected identity and wish to apply for the advertised position, you are welcome to send your application documents to [email protected] (mailto:[email protected]). The email must state which position you are applying for.

In preparation for the recruitment process, Nässjö municipality has taken a position on recruitment channels and marketing. Therefore, we kindly request no contact from media sellers, recruitment sites, or similar.